BigDayHQ gives couples and planners a private, fully-featured wedding portal — from first guest to final thank-you. Start free, upgrade when you're ready. No subscriptions. Ever.
✓ Free plan available · No credit card required · Upgrade anytime
Private Planning Portal
Before your first guest RSVPs, you already have a private, beautiful wedding website with a personalized URL. No ads. No upsells to guests. No third-party branding. Just your wedding.
Most wedding tools are guest-facing afterthoughts. BigDayHQ is a genuine planning command center — built from the ground up for how couples and planners actually work.
Drag-and-drop table layouts with real-time guest assignment. Round tables, head tables, custom room sizing. Export your full seating chart as a PDF.
Gold & aboveGuests submit song requests and vote on each other's picks. Planner curates the keep list. Export directly to a Spotify playlist — your DJ gets a real, shareable playlist built by your guests.
Diamond & aboveDesign Save the Dates, RSVP cards, table signs, and wedding-day posters. Export print-ready PDFs or order through Gelato. Guests who prefer paper can mail back a physical RSVP card — and you enter it manually. Every generation covered.
Gold & aboveSet up to 3 meal options. Guests select their choice during RSVP. Export meal counts by table — ready to hand to your venue or caterer.
Gold & aboveHave a spreadsheet, a paper list, or just names in your head? Download the JSON template, paste it into ChatGPT, Claude, or any AI — describe your guest list in plain English — and upload the result. Your entire guest list imported in minutes, not hours.
Gold & aboveAdd registries from Amazon, Target, Crate & Barrel, or any custom URL. Mark a primary registry — it shows first and highlighted on the public registry page. Preview exactly what guests see before you share the link.
All plans See details →Log gifts from your attending guest list in one click. Draft the thank-you note at the same time — while it's fresh. Then the card studio pulls it all together: personalized cards with your actual wedding photos as backgrounds, batch PDF export, mark sent. Post-wedding done in an afternoon.
Diamond & aboveSend digital invitations with a personalized guest portal link directly from BigDayHQ — no third-party email tool needed. Automated reminders nudge guests who haven't responded. Coming soon via Resend integration.
Coming soon See details →Guests upload video messages and photos on the day from their phones. No photo booth rental needed. A lasting digital memory your guests help create.
Diamond & aboveGuests get a concierge bot that knows their schedule, table, hotel, and plus-one rules. You get a planner bot — ask "Who hasn't RSVP'd?" or "Add to-do: order flowers" and it acts instantly.
Diamond & aboveSend personalized text messages to guests — RSVP reminders, day-of logistics, schedule changes. Built-in keyword auto-replies for common questions.
Diamond & above See details →A reverse-timeline milestone planner keeps you on track from engagement to exit. Full budget tracker with category allocation and vendor expense logging.
Gold & above See details →12 built-in themes from Classic Gold to Coastal, with live preview as you choose. Customize fonts, layouts, and colors — your public site reflects your style perfectly.
All plans See details →A single hub showing guest counts, budget remaining, days to go, planning progress, and quick links to every tool. Full reports — guest, seating, budget, lodging, and master — in one place.
Gold & above See details →Every tool connects. Budget integrates with your roadmap. Guest list feeds seating. RSVP meal choices flow to your table reports. It all works together.
Your wedding date anchors a full planning timeline — milestone phases from 10+ months out to post-wedding. Each phase has specific tasks, budget actions, and vendor checkpoints. Connect tasks to your to-do list and expenses to your budget in one click.
Download the JSON template. Then paste it into any AI — ChatGPT, Claude, Gemini — and describe your guest list in plain English. The AI formats it correctly. You upload the file. Done.
Works from a spreadsheet, handwritten list, previous platform export, or just talking through names out loud with an AI. Households, plus-ones, family members — all structured automatically.
Your attending guest list is already there — click a name to log their gift. Estimated value, registry source, and a thank-you note draft all captured in one form. Then the card studio pulls every draft, merges in the guest name and gift, and generates personalized cards ready to print or download as JPEGs.
Upload your actual wedding photos as card backgrounds. Every thank-you card is unique to your wedding — not a generic template from a box of stationery.
sarahandjames.com directly to your BigDayHQ siteBrown Eyed Girl ×4 thumbs · Don't Stop Believin' ×3 · Mr. Brightside ×6. Guests curate the playlist together.
✦ Available now — DiamondGuests record 45-second video messages from their phone on the day. No app download. No photo booth rental.
✦ Available now — DiamondGift tracker feeds the card studio. One card per gift giver, personalized with their name and gift. Batch print or download — mark thank-yous sent as you go.
✦ Available now — DiamondGuests choose a custom wedding-themed filter and apply it before uploading their photo. Coming to the wedding day media page.
✦ Coming soonNo monthly fees. No renewal pressure. Pay once and your BigDayHQ site stays live for as long as you need it — before, during, and after the wedding.
Get started instantly. A real public wedding site with RSVP — perfect for trying BigDayHQ before committing.
Everything a self-planning couple needs — unlimited guests, real planning tools, and a beautiful private site with your own URL.
Unlimited guests, premium day-of tools, and everything your wedding deserves.
For professional wedding planners who want to offer every couple a premium private portal.
The Spotify export was the thing our DJ loved most. He got a proper playlist our guests actually built — not just a list of songs on a napkin.
The thank-you card studio alone is worth the price. We logged 87 gifts, generated personalized cards for every single one, and had them printed and mailed within a week of the wedding. That used to take us a month.
The roadmap kept us sane. Every vendor, every task, every due date in one place. The budget tracker with the over-budget alerts caught two vendor overruns we would have missed.
Not every guest will RSVP online. BigDayHQ handles all three paths so no one falls through the cracks.
Share joey-rachel.bigdayhq.com on the invitation. Guests tap it, look up their name, and complete their personalized RSVP page — meal choice, hotel, special events, all in one go.
Email personalized invitations directly from BigDayHQ — each one includes the guest's private portal link. Automated reminders follow up with non-responders before your deadline. No third-party email tool needed.
Design and print physical RSVP cards from the Print Studio. Guests who prefer paper mail them back. You enter their response manually — it takes 30 seconds. Every generation covered, every response in one place.
Most couples use all three — digital link on the website, email invitation for family, printed card for grandparents. All responses land in the same guest list in BigDayHQ.
The DJ list isn't just a request box. Guests vote on each other's songs, you review and curate, then export directly to Spotify. Your DJ gets a real shareable playlist — built collaboratively by everyone who's coming.
Each invitation has named guests + additional slots. Chris Harrington's invitation of 4 tracks spouse, sibling, children — all with individual RSVP status and meal choices.
Planner Pro gives you a single developer dashboard to provision, manage, and configure every couple you work with. Set global feature access, monitor all active weddings, and give each couple their own private branded portal — without spinning up separate tools for each one.
sarah-james.bigdayhq.com — no shared logins, no confusion
Planner Pro · $599/year · Unlimited couples
No credit card. No commitment. A real wedding site in minutes — then unlock more when you need it.